Vote Management

Critical corporate decisions are determined by a formal voting process. The integrity of this process is fundamental to good corporate governance and to the legitimacy of the outcome. This requires expert, end-to-end orchestration of the entire voting procedure, from organisation to the final, certified tabulation.

Our Role

We provide a comprehensive, end-to-end service for the organisation and management of votes in complex transactions, including restructurings, mergers, and bondholder meetings. We manage the entire process to ensure it is executed transparently, securely, and in strict compliance with all legal and contractual requirements.

Our end-to-end service includes:

Documentation and Process Design

Drafting and coordinating all notices of meeting, agendas, and voting instructions in line with transaction documents.

Stakeholder Coordination

Liaising with issuers, advisors, trustees, and clearing systems (Euroclear, Clearstream, DTC) to ensure information is distributed accurately and on time.

Vote Collection and Tabulation

Gathering, validating, and accurately counting all votes and consents from security holders.

Meeting Organisation and Scrutineering

Arranging all logistics for physical, virtual, or hybrid meetings, including quorum verification, and acting as the official independent scrutineer.

Result Certification

Preparing and formally certifying the official vote results.

The Aether Advantage

The validity of a critical corporate decision depends on the integrity of the voting process. By engaging Aether, our clients ensure the procedure is legally sound and unimpeachable. As a trusted independent party, we eliminate operational risk and any perception of bias. Our technical and legal expertise guarantees a reliable and enforceable outcome, giving all parties absolute confidence in the result.

End-to-End Integrity

We provide a single, independent point of control over the entire voting process. This eliminates the operational risks and potential for perceived bias that can arise when the process is managed internally. Our involvement provides all shareholders with the assurance that their vote will be recorded and counted accurately and impartially, lending significant credibility to the final outcome.

Procedural and Legal Rigour

The rules governing shareholder meetings and voting can be complex. Our team has the specialised knowledge to manage the process in full compliance with company law and the company’s articles of association. We ensure that every aspect of the vote, from the initial notice to the final count, is conducted with the procedural rigour necessary to make the result legally and regulatorily defensible.

Confidential Consultation

To ensure the integrity and accuracy of your next corporate vote, contact us.